Find a meeting time
How to find a meeting time that works for everyone
Finding a time for a group is hard because everyone’s calendar is different. The quickest way is to collect each person’s availability in one place and look for the overlap, instead of proposing times one at a time.
Find a time in four steps
- Set the options. Pick the possible dates and the length of the meeting.
- Offer time ranges. Choose the hours you could realistically meet, such as mornings or after work.
- Send one link. Everyone marks when they are free.
- Pick the winner. The slots that fit the most people appear first.
Tips for faster scheduling
- Offer a few days rather than a whole month, so people answer sooner.
- Set the meeting length up front so only slots long enough are selectable.
- Send the link when you announce the meeting, and ask for answers by a set date.
Frequently asked questions
What if nobody is free at the same time?
The results still show the times with the most people available, so you can see who would need to adjust.
Can I plan a weekly meeting?
Yes. Choose days of the week instead of specific dates.