Privacy

Privacy Policy

Last updated: 29 September 2026

When to meet? is a simple scheduling service. This policy explains what information is used when someone creates or responds to a meeting.

Information we use

• Meeting information, including its title, timezone, dates or weekdays, duration, and offered time slots.
• The name and availability submitted by each participant.
• Random meeting, organiser, and participant identifiers used to open meetings, remember ownership in the original browser, and remember your availability selection.
• If you create an account with Google, your Google account identifier, display name, verified email address, and profile image are stored so you can access your meetings on different devices. The Google ID token is verified but is not stored.

How the information is used

The information is used only to create meeting links, save availability, show who is available, calculate the best meeting times, and protect the service from automated abuse. A short-lived, one-way fingerprint derived from network and browser information is used for meeting-creation rate limiting; it is not stored in the meeting database.

Storage on your device

The site uses browser local storage—not advertising storage—to remember random organiser and participant access tokens and, if used, your Google display name. Signed-in accounts use a secure, HTTP-only session cookie. Clearing this site’s browser data signs you out and may prevent an anonymously created meeting from being attached to your account later.

Google sign-in

Google sign-in is optional when creating or responding to a meeting. It is requested when you open My meetings so your meetings can be available on other devices and deleted from your account. The server verifies the token’s signature, intended audience, issuer, and expiry before creating a session. Google may process information according to its own privacy policy.

Service providers

Cloudflare provides the website hosting, serverless processing, and database storage. Google provides the optional sign-in service. Information may be processed by these providers as needed to operate their services.

How long information is kept

Meetings made with specific dates expire 30 days after the final selected date. Meetings made with recurring weekdays expire 180 days after creation. The meeting and its saved availability are deleted after expiry. Account information remains while the account is in use; a way to request account deletion will be provided before public launch.

Sharing and visibility

Anyone with a meeting link may be able to see participant names, availability, and the calculated best times. Do not submit sensitive information as a meeting title or participant name. Information is not sold or used for advertising.

Your choices

Participants can use the service without Google sign-in. After signing in through My meetings, creators can delete their meetings and attendees can delete their own saved availability. These deletion controls are available only from My meetings.

Contact

For privacy questions or requests, email privacy@when-to-meet.com.